The Office of Registrar Services maintains student records on all actively enrolled students. These records consist of, but are not limited to the following documents:
- Admissions and/or Readmit Applications;
- High School Transcripts (if applicable), College Transcripts (if applicable), Placement Test Scores;
- Change of Curriculum Forms, Change of Name and Address Forms, Change of Grade Forms;
- Transfer Credit Evaluations for Academic Advanced Standing (if applicable); and
- General Admissions and Registrar Services Correspondence.
The responsibility for the protection of the privacy of student educational records rests primarily with the Registrar. Florence-Darlington Technical College complies with the Family Educational Rights and Privacy Act (FERPA) of 1974 and coordinates the disposition of student records with the South Carolina Department of Archives and History.
Information retained in the student's permanent academic record housed in the vault located in the Registrar Services Office may include the following:
- academic transcripts from high school or GED certificate
- placement test scores
- acceptance letter
- transcript requests
- add/drop withdrawal form
- change of curriculum form
- proficiency test scores
- change of grade form
- progress checklists
Florence-Darlington Technical College must maintain a master academic record (transcript) for all former and current students for 75 years as noted in the Records Retention Schedule regarding this procedure.
The Registrar Services and Admissions personnel are the only staff authorized to access student records in the vault. Once a file has entered the vault from the Admissions acceptance files, it becomes a permanent student record. A file is only removed from the vault when appropriate written requests are filed with the Registrar or for the purpose of re-admitting a student to the College.